This training document provides clear instructions on performing cash management functions accurately and securely, ensuring proper financial control and reconciliation at the end of each shift.
The section is divided between start of the shift procedures and end of shift, including Eftpos settlement and Cash Off.
START OF THE SHIFT:
You are required to enter your float by denominations on the POS terminal, to complete this task follow the instructions below:
1 - Click on Page Management on your terminal
2 - Refer to the CASH MANAGEMENT section and select Float
3 - Enter each your cash denomination totals. To complete this task you have 2 options
- Option 1: enter the quantity of each denomination, and the system will calculate the total value.
Click on the first denomination Qty column to enter the quantity
Using the keypad enter the quantity of the respective denomination. You are able to see what denomination you are on as this will display on the right top corner of the screen. Once you enter the amount click enter to save
The system will automatically calculate the $ value based on the quantity entered and go to the next denomination.
From there you can:
- Enter the quantity for the next denomination and follow the same steps. If none, click Enter and the amount will save as 0
- Click Cancel to exit the automatic function, and manually select the next denomination you want to enter.
- Option 2: enter the $ value of each denomination, and the system will calculate the total quantity.
Click on the first denomination Value column to enter the value
Using the keypad enter the quantity of the respective denomination. You are able to see which denomination you are on as this will display on the right top corner of the screen. Once you enter the value click enter to save
The system will automatically calculate the denomination quantity based on the value entered and go to the next denomination.
From there you can:
- Enter the value for the next denomination and follow the same steps. If none, click Enter and the amount will save as 0
- Click Cancel to exit the automatic function, and manually select the next denomination you want to enter.
4 - Once all denominations have been entered, you are able to see the Float Value at the bottom.
From here you have 3 options:
- If you want to restart all your counts
- if your counts are correct and you commit to float in your till
- if you want to cancel the transaction completely and exit the function
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CASH OFF
At the end of the shift you are required to settle the Eftpos terminal and consolidate your cash takings.
This process is divided into 3 sections, to complete this task follow the instructions below:
Section 1 - X Read Reports:
1 - Click on Page Management on your terminal
2 - Refer to the CASH MANAGEMENT section and select Print Reports
The reports screen will pop up, from there, click on X read.
3 - This report will show you all transactions of the day, including, cancel sales, discounts and detailed media totals, cash & Eftpos. Click print.
Section 2 - X Eftpos Settlement:
1 -Minimise the SwiftPOS application to be able to complete your Eftpos settlement. To complete this task click on tolls menu located at the left top corner of the screen
2 - From the tolls menu select option 8 - Minimise Application
3 - On the main screen, click on the up arrow located at the bottom of the screen and click on the C icon (This can be Yellow or Green) to open the Eftpos program and settle your terminal.
4 - Click on the Control Panel option, located at the right side of the window
5 - From the Control Panel menu, click on Settlement (F3) followed by Pre - Settle
6 - A screen will pop up, for you to confirm the date of the settle, this should be the current date. Click ok to confirm.
7 - The settlement will appear on the screen and a docket will print with the Eftpos totals for the day
8 - Press Settle to consolidate your Eftpos takings and press the X to exit the application
9 - Return to the SwitPOS application to continue, by clicking on the SP app icon at the Desktop or the Taskbar
Section 3 - X Cash Off:
1 - Click on Page Management on your terminal
2 - Refer to the CASH MANAGEMENT section and select Print Reports
3 -The reports screen will pop up, from there, click on End of Shift.
The system will show you the settlement consolidation of your terminal, review the key values and Commit once ready to cash off. You can Commit & Print or Commit & No Print. Printing is highly recommended for records and easier reconciliation process.
4 - Once you commit a new screen will pop up to enter your takings, you are able to see the cash expected from the terminal including your float.
5 - Enter the respective cash denominations on the report (You can refer to the float in process on how to enter Qty or Value)
6 - Once all denominations have been entered, review your actual value vs expected value for any discrepancies.
From here you can:
- if you are happy with your revenue and cash takings
- if you need to review your process
7 - All done! your Till is now settle and ready for the next shift.
*Please note this document is still under review and continuous updates, for any issues or concerns raise a ticket to contact our System Support.
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